We've had very positive feedback regarding our weekly emails and hope that everyone is finding them informative and useful. An issue has, however, been raised by several people regarding problems with the printing and forwarding of emails to others in the office.
Unfortunately, with HTML base emails, it is the receiving email package that decides the final format. Some automatically preview the HTML page, some include it as an attachment and some don't recognise HTML at all. With printing, many browsers have different options for the printing of background colours, etc. All of these factors combined make it quite difficult to ensure everyone gets the email in the manner that we intended.
We will continue to refine the process we use to send emails, in order to minimise these issues, and we would appreciate your feedback. Let us know if future formats make a difference.
In the meantime here's a tip for the printing of the email. If you find that when you print the email the end of each line of text has been truncated, try changing the page layout to Landscape. You can do this by selecting FILE>PRINT and clicking on the Properties button. Select the Paper tab and make sure that the paper size is set to A4. Then in the Orientation area, select Landscape.
How do I enter a new transaction code into Pay2k?
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Go to MAINTENANCE>TRANSACTION TYPES | |
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Click on Add
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Key in the Code and Description for the transaction
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Click on Save
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Now you can fill in the details for the transaction...
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If the category is an Allowance or Deduction you will need to complete the Allowance/Deduction field and select the appropriate Allowance or Deduction type.
If the category is Super - Employer you will need to complete:
- The Super Fund Field and select the appropriate Superannuation fund
- The Show in Payslip field to specify how you want the super information to be printed on the payslip
If the category is Super - Employee you will need to complete the Super Fund Field and select the appropriate Superannuation fund | |
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Multiply by Rate - use this if paying employees on an hourly rate that has been recorded on the employee record | |
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Amount or Percentage - use this to determine if the factor field is to be treated as an amount or a percentage | |
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Multiple Percentage by Hours amount - use this to determine if the percentage is multiplied by the hours/amount column on the Auto Pay and the Normal Pay amount | |
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Factor - if Multiply by Rate is selected then this is normally set to 1 (except when transaction is for overtime). If the transaction has been defined as a percentage, then a factor of 8 would be 8%. If either of these is chosen then you can leave the factor as 1 and enter the dollar value in the Auto Pay. For common pay rates you can enter the dollar amount as the factor (i.e. this amount applies to all employees who have this transaction) | |
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Effects Calculation of Employer Super. To complete this section you need to ask "Does this transaction affect employer super?"
- If your answer is YES then you should tick the Effects Calculation Of Employer Super option.
Note: An allowance increases the base on which superannuation is calculated, and a deduction reduces the base on which superannuation is calculated.
- If your answer is NO then the transaction will not be included when working out the employee's super amount and you should not tick the Effects Calculation Of Employer Super option.
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Transfer to GL by Department - tick if you want to transfer the information to the General Ledger on a department-by-department basis. Leave un-ticked if you want the transfer to go into the General Ledger as a single amount.
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Salary Sacrifice - tick if the Transaction is a Salary Sacrifice item. Salary Sacrifice items are not included in tax calculations or the employee gross as per the group certificate
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FBT - tick if the Transaction is FBT related and you are using Pay2k to keep your FBT records
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Now you are ready to complete and save your new transaction...
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Click on Save
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Click on View and then click on Edit
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Go to the bottom section of the screen and specify the GL codes to be used with this transaction for the Transfer to the General Ledger.
There are 2 areas in which the codes can be placed. Which one you use depends on how you marked the Transfer to GL by Department tick box.
- If the Transfer to GL by Department field is un-ticked:
Enter the GL codes into the 'Do Not Transfer to GL by Department' section.
GL Codes should be entered for both the Debit and Credit sides of the transaction
- If the Transfer to GL by Department field is ticked:
Enter the GL codes into the 'Transfer to GL by Department' section. You will need to select each department that is recorded for the school and enter the GL codes for both the Debit and Credit sides of the transaction
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Click on Save to resave your completed transaction | |
"The reason why we have two ears and only one mouth is that we may listen the more and talk the less."
Zeno of Citium (c.300BC) Greek Philosopher
Regards,
Heather McKay
Human Edge Software
Phone: +61 3 9690 5004
Fax: +61 3 9690 2802
pay2k@human-edge.com.au
Human Edge Software adheres to a policy of not sending unsolicited (SPAM) e-mail. You are receiving this e-mail because you are listed as the primary contact for one of the services that our company provides. If you are receiving this message in error or wish to have the contact details changed please advise us via return e-mail or call us on (03) 9690 5044
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