As a follow up to our Backup article from Issue 12 of the newsletter email, this weeks email expands on the need for contingency planning. Contingency planning is vital to ensure that your computer system can be up and running as soon as possible following any disaster.
The first step in organising a contingency plan is to identify the situations that may cause a disaster, and the consequences they will have on your business. Disasters such as fire, theft, storm damage, and power outages are common threats to all businesses but you may have specific circumstances that also need to be addressed. Computer systems are also prone to attacks from hackers, virus emails, hardware failure, computer fraud or even sabotage.
The next step is to assess the level of risk you face from each of these potential disasters, and then to put in place a plan to minimise the chance of a disaster occurring, and how you would recover if one should occur. Your plan should include preventative measures that minimise the impact of such an event, the actions required to get you system running again in case of an event, and any equipment, personnel or services required to get your system running again (even in a temporary state). It’s important that your plan has clear steps and that your employees are aware of who is responsible for each to minimise confusion and downtime.
As with backups it is vital that you have someone in charge of your contingency plan and that they review this regularly, as your computer equipment is likely to change over time.
How do I quickly find out which Employees are due for a review?
You can print a report from Pay2k which will list the Employees and their review dates, provided you have entered each Employee's review date into their Pay2k Employee Record under MAINTENANCE>EMPLOYEE DETAILS.
To print the report:
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Go to REPORTS>REVIEW DATE
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There are three different review date reports that you can run:
1. Show Employees due for review after a specified date
2. Show Employees with any review date
3. Show all Employees
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The review date reports will print the Employee's Code, Name and the Review date from their record.
Once the Employees have been reviewed the review date on their Employee Records will need to be updated to reflect their new review date. Keeping this information up to date will ensure the report remains current.
To update an Employee's information:
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Got to MAINTENANCE>EMPLOYEE DETAILS
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Locate the Employee's Record
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Click on EDIT
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Update the review date and SAVE
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www.timeanddate.com
Do you need to know what time it is in another part of the world? This website can help you quickly and easily. You don’t need to spend any time working out the time difference between your location and another (and risk getting it wrong!). All you need to do is enter details of the location you need to know about and the website will do all the work for you!
You can enter the name of a continent to view current times in all countries within that continent, or you can enter the name of the city you are interested in to see information for that location only.
"The beginning is always today."
Mary Wollstonecraft, Author
For more information, please contact:
Heather McKay
Human Edge Software
Phone: +61 3 9690 5004
Fax: +61 3 9690 2802
Email: pay2k@human-edge.com.au
Human Edge adheres to a policy of not sending unsolicited (SPAM) e-mail. You are receiving this e-mail because you are listed as a contact for a product or service that our organisation provides or have requested that this service be activated for you. If you are receiving this message in error or wish to have our records changed please advise us via return e-mail or call us on +61 3 9690 5044
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