Advisory
In newsletter 11/2005 the ‘Did You Know?’ section contained a link to our website to get export definitions for Student photos and Staff photos. The link on the newsletter had an extra space in it and as a result did not work in all cases.
If you had a problem with the link use the following link instead.
http://www.humanedge.biz/sas2000/login.asp
You can also download the files directly from the following links:
http://www.humanedge.biz/Download/sas2000/xml/StudentPhotos.xml
http://www.humanedge.biz/Download/sas2000/xml/StaffPhotos.xml
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Product Release
In this section of the newsletter we review selected items from the recent releases of SAS2000.
Transfer Fees |
If you need to move or transfer outstanding fees from one person to another, due to a family separation or parent request, then this function makes the process very easy. Simply select the person who has the fees, the amount(s) you would like to move and the person the fees are to be transferred to, and it's done. Remember to change the fee payer settings if this is a permanent change that you would like to be reflected in fee generation. |
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An automatic address update has been added to creditors to simplify the update process. When a creditors address is changed SAS2000 will detect if the creditor’s other addresses were the same as the one being changed and will pop up a dialog box to allow you to change these addresses at the same time.
The Creditor Address names have been changed to be more meaningful. The new names are:
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Order - formerly Mail to.
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Payment - formerly Account to.
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Enrolments
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The address link between contacts and family on the enrolment form has been improved. On the enrolments form when adding a new contact you can select to copy the family addresses to the contact. Where the family has a Mail address this will now be copied to the contact’s Mail and Account To addresses. Previously the family residential address was copied to the contact’s Account To address. The family Residential address is still copied to the contact’s Residential address.
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Unapplied Credits Report |
This new report will be useful for identifying credit items that have not been applied against a fee payer account. The credits fall into 3 types:
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Unmatched Receipts
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Credits
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Negative bills
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The report can be run to include or excluded each unapplied credit type and can be sorted by Account number, Contact Name or General Ledger Account. The report is located on the REPORTS > RECEIPTS menu. |
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Exciting Feature coming...
An exciting new feature in the next major release of SAS2000 is a new streamlined data entry form for enrolments. This new form is designed to allow for keyboard only data entry which will make keying in new enrolments faster and simpler.
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Did You Know?
The students and staff can be linked to their school photo and the photo displayed on the student or staff record in SAS2000.
Follow the steps in the table below to set the photo settings.
| Step |
Action |
| 1. |
Select MAINTENANCE > SETUP > FORMS. |
| 2. |
Select the STUDENT tab on the bottom right of the form.
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| 3. |
Set the options on the tab.
| Field |
Description |
| Use student number format. |
Tick if the photo file name is the student number. |
| Photo Folder. |
Specify the folder where the photos are saved.
Recommendation.
Copy the photos from the CD into a folder on the server if you are networked or onto the PC if you are not networked. This means the photos will always be available in SAS2000. If you link to the photos on the CD the photos will only be available when the CD is in the CD drive of the computer.
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| Default image format. |
Select the file type of the photos. Available options are Bitmap (bmp and dib), JPEG, GIF and Metafile (emf and wmf). |
| Photo On. |
Tick if the photo is to be automatically displayed when the record is opened. If left unticked the photo can still be displayed by selecting the PHOTO ON button on the student record. |
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| 4. |
Select SAVE.
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| 5. |
Select the STAFF tab on the bottom right of the form.
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| 6. |
Set the options on the tab.
| Field |
Description |
| Use staff code format. |
Tick if the photo file name is the staff code. |
| Photo Folder. |
Specify the folder where the photos are saved.
Refer to the recommendation for the Photo folder at step 3.
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| Default image format. |
Select the file type of the photos. |
| Photo On. |
Tick if the photo is to be automatically displayed when the record is opened. If left unticked the photo can still be displayed by selecting the PHOTO ON button on the student record. |
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| 7. |
Select SAVE and EXIT.
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Follow the steps in the table below to link the photo to the student or the staff member’s record when the photo filename is the same as the student number or the staff member’s code.
| Step |
Action |
| 1. |
Select PEOPLE > STUDENTS to link student photos.
Or
Select PEOPLE > STAFF to link staff photos.
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| 2. |
Click on FIND, to select all records.
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| 3. |
Select EDIT. |
| 4. |
Right click on the photo.
Result: A menu will be displayed. |
| 5. |
Select Global Change from the menu.
Result: A global change message will be displayed.
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| 6. |
Select APPLY to apply the change to all the selected records.
Result: The selected students / staff will be linked to their photos. |
Follow the steps in the table below to link the photo to the student or the staff member’s record when the photo filename is not the student number or the staff member’s code.
| Step |
Action |
| 1. |
Select PEOPLE > STUDENTS to link student photos.
Or
Select PEOPLE > STAFF to link staff photos.
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| 2. |
Display the student / staff record on screen. |
| 3. |
Select EDIT.
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| 4. |
Click on the BROWSE button below the photo.
Result: The photos folder you specified in MAINTENANCE > SETUP > FORMS will open.
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| 5. |
Select the photo and click on OPEN.
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| 6. |
Click on SAVE.
Result: The student / staff member will be linked to their photo.
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| 7. |
Repeat steps 2 to 6 for each student / staff member that is to be linked to their photo.
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SAS2000 Training
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SAS2000 and Pay2k training is held in our training room at 427 City Road, South Melbourne.
New End of Year Courses.
The following training courses have been scheduled:
You can book into these courses by clicking on the course date above; which will take you to the booking form for that course. Alternatively you can book a course through the SAS2000 training course webpage at:
http://www.humanedge.biz/sas2000/sas2000training.asp
Detailed course outlines are available by clicking on the course name or on the page mentioned above.
More training course dates will be scheduled as needed. |
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Human Edge adheres to a policy of not sending unsolicited (SPAM) e-mail. You are receiving this e-mail because you are listed as a contact for a product or service that our organisation provides or have requested that this service be activated for you. If you are receiving this message in error or wish to have our records changed please advise us via return e-mail or call us on +61 3 9690 5044
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