Human Edge Software
SAS2000 Newsletter Issue 3/2005


Introduction

Welcome to the fortnightly newsletter on SAS2000.

The newsletter gives you information on:

Forthcoming Events Information on forthcoming events.
Product Release Details of items that have been included in the last release of SAS2000.
Product Development Information on the areas of SAS2000 that are under development.
Did you know? Hints and tips on features in SAS2000.
SAS2000 Training Details of the SAS2000 Training courses that are scheduled.

Forthcoming Events
 Top

Victorian CEO Schools
Literacy Assessment and Reading Recovery Assessment Seminars

With the July 22 deadline for the Student File 9 export fast approaching, we are offering Literacy Assessment & Reading Recovery seminars at our Training Centre in 417 City Road, South Melbourne.

The sessions are 1 ½ hours in duration. So that you gain the maximum benefit we have restricted the numbers to 20 per session, and please only one person per school. There is no charge for you to attend the seminar but because of the expected strong interest and limited seating please book early.

Please book by clicking the appropriate date and time link below. Alternatively you can book a place at this seminar at:
http://www.humanedge.biz/seminars.asp#LiteracyAssessment


Monday July 11

9:00AM - 10:30AM 20 places available
11:00AM - 12:30PM 11 places available
1:00PM - 2:30PM 15 places available
3:00PM - 4:30PM 20 places available


Thursday July 14

9:00AM - 10:30AM 16 places available
11:00AM - 12:30PM 18 places available
1:00PM - 2:30PM 12 places available
3:00PM - 4:30PM 18 places available

A copy of the Literacy and Reading Recovery Assessment documentation can be download by clicking on the link below.

http://www.humanedge.biz/sas2000/docs/Literacy_Assessment.pdf

Currently the Literacy and Reading Recovery Assessment areas in SAS2000 are only available to CEO Victoria Schools.

We are interested in finding out if other schools would find the Literacy Assessment and Reading Recovery Assessment facility useful. If they would be of interest to you then please email your details, indicating your area of interest to Joe Konyenburg on joe@humanedge.biz.



Product Release
 Top

In this section of the newsletter we review selected items from the latest release of SAS2000.

Budget Account Totals Report.
The following improvements were made to this report.
The formatting of the report has been improved. The report layout is now similar to the Income & Expense report.
Brackets are now used on the report to signify negative amounts.
The “Include Details Report” option has been renamed to “Show Individual Months”, to give a clearer description for this option.
The option to include or exclude last year's balances has been added to the report. Previously the last year balance was always included on the report.

The report is located under REPORTS > GENERAL LEDGER > BUDGET ACCOUNT TOTALS.
Family Discount Fee Linking.
When generating fees, any family discounts will now be tied to the fee item that they reduced. This will ensure that these discounts are not inadvertently and incorrectly applied against other outstanding amounts.

Any fees that have been linked will be displayed differently in the Accounts tab of the Contact Record. The discount will be netted off against the relevant fee item and the fee item will appear in italics to indicate that the discount has been applied.
Docket Printing.
The ability to print receipts to docket printers was introduced in release 5.0.893 of SAS2000. In this release we made adjustments to docket printing to ensure compatibility with the Star SP512 Docket Printer.
Standardised Student Name Reporting.
All student names are now reported using a specific format:
JONES, Fredrick “Freddy”
The preferred name and first name will now appear on all reports. Middle names will generally not be displayed in reports. The only exception to this rule would be for verification reports, or reports with a specific legislated structure.


Latest version of SAS2000

The latest release of SAS2000 is 5.0.915a. This was a minor maintenance release for 5.0.915 that was recommended for download by Victorian Independent schools, and schools who use the Creditors module. Other schools can choose to load the update to 5.0.915a or wait until the next major release in June.

If you do not already have release 5.0.915 or 5.0.915a installed, release 5.0.915a is available for download from our website.

Please refer to your organisation's internal policies as to the upgrading of SAS2000 at your school.

To download the latest release of SAS2000; click on the following link, fill in the details, and click on the SUBMIT button.

http://www.humanedge.biz/sas2000/login.asp

You can get a copy of the Release Notes for SAS2000 version 5.0.915 from our website at:

http://www.humanedge.biz/sas2000/releasenotes.htm

The details of the changes in 5.0.915a are in the appendix of this document.


Product Development
 Top

A Welfare module is being added to SAS2000. The welfare module has 4 components:

Referrals Register.
Awards Register.
Incident Register.
Accident, Illness & First Aid Register.

We will look at each of the components of the welfare module in turn. We looked at the Referrals Register in the SAS2000 Newsletter Issue 1/2005, and the Accident, Illness & First Aid Register in Issue 2/2005. In this newsletter we will look at the Awards Register.

Awards Register
The Awards Register is used to track presentations made to Students. The types of awards that the Awards Register could record are:
Annual Academic and Sporting Awards.
Positions of Leadership
House & School Colour Award programs
Minor certificates and presentations through out the year

The Award Record will record;
The Award Details; the date of the award, the award type, and the status of the award.
A listing of all the students who received this award type on a particular date, with the individual citation (if any) they received and which staff member nominated the student for the award.

There will be 3 reports for the Awards Register:

Awards The report will list each Award within the selected date range. The report will list:
The Date and Type of the Award.
Each student for the award entry (where they meet the selection criteria).
The citation on the student’s award, if any.
The name of the Issuer of the award.
The award status.
Student Awards The report will list for each selected student the awards they have received in the selected date range. The report will list the Student Number and Name.
For each Award for the student the report will list:
The Date of the Award.
The Award Type.
The citation on the student’s award, if any.
The name of the Issuer.
The award status.
Award Tally The report prints a grid for each tally option selected. Each grid gives a count of the number of awards for the items represented by that tally option.


The options when running the Awards report will be:
Selection
Date Range
Award Type
Status
Sort By
Award Type
Status
Date

 

The options when running the Student Awards report will be:
Selection

 

Date Range

Another selection option can be chosen from:
Student Name range,
Student Number range,
Year range,
Class range,
Sort By
Surname
Student number
Gender
Date
Year
Class

The options when running the Awards Tally report will be:

Selection Date Range
Another selection option can be chosen from:
Year range
Class range
Tally By
Student
Year
Class
Teacher
Type


Did You Know?
 Top

You can link the students to their photos as a group rather than individually. In order for the photos to be linked as a group the file name for the photo needs to be the student number. Follow the steps in the table below to link the photos:

Step Action
1. Save the student photos to a folder on the computer or network. Remember: Make a note of the location you save the photos to as you will need this information later.
2. Log into SAS2000.
3. Go to MAINTENANCE > SETUP.

Result : The SETUP form will open.
4. Click on the FORMS tab.

Result: The FORMS tab will be displayed.

5. Select the STUDENT tab on the bottom right of the form.
6. Fill in the details on the tab:
USE STUDENT NUMBER FORMAT. Tick if the student number is the photo file name.
PHOTOS ON . Tick to display photographs
PHOTOS FOLDER. Select the folder in which the photos have been saved.
DEFAULT IMAGE FORMAT. Select the image format of the photos.
7. Click on SAVE and EXIT.
8. Go to PEOPLE > STUDENTS.
9. Click on FIND.

Result : All students at the school will be selected.
10. Click on EDIT.
11. Right click on the Photo area on the MORE tab.

Result : A menu will appear.
12. Select GLOBAL CHANGE.

Result : A box will appear asking if you want to apply the change to all selected records or cancel the action.
13. Click on APPLY.

Result : All students will be linked to their photo.


SAS2000 and Pay2k Training
 Top

SAS2000 and Pay2k training is held in our training room at 427 City Road, South Melbourne.

The following training courses have been scheduled for June:

SAS2000
Date Time Course Name Places Left
Full Day
Wednesday, 8 June, 2005 9:00AM - 3:30PM Financials 1 6
Thursday, 9 June, 2005 9:00AM - 3:30PM Creditors 8
Tuesday, 14 June, 2005 9:00AM - 3:30PM SAS2000 Exporting and Word Mail Merge Introduction 10
Friday, 17 June, 2005 9:00AM - 3:30PM Financials 2 7
Thursday, 23 June, 2005 9:00AM - 3:30PM Family & Students 10
Half Day
Tuesday, 21 June, 2005 9:00AM - 12:00PM Enrolments 9
Short Courses
Monday, 6, June 2005 9:00AM - 10:30PM Attendances 10
Monday, 6, June 2005 11:00AM - 12:30PM Student Activities 10
Monday, 6, June 2005 1:30PM - 3:00PM Period Absences 10


Pay2k
Wednesday, 15 June, 2005 9:00AM - 12:30PM Pay2k 7

You can book into these courses by clicking on the course date above; which will take you to the booking form for that course. Alternatively you can book a course through the SAS2000 training course webpage at:

http://www.humanedge.biz/sas2000/sas2000training.asp

More training course dates will be scheduled as needed. We are investigating offering other training sessions. Your suggestions for topic(s) would be appreciated. Please email your topic suggestions to patrick@humanedge.biz

For more information please contact:

SAS2000 Support, Implementation & Training Team
Human Edge Software
Phone: 1300 301 931
Fax: 03 9690 2802
Email: sas2000@humanedge.biz
Regards

Heather McKay
Technical Writer

Human Edge adheres to a policy of not sending unsolicited (SPAM) e-mail. You are receiving this e-mail because you are listed as a contact for a product or service that our organisation provides or have requested that this service be activated for you. If you are receiving this message in error or wish to have our records changed please advise us via return e-mail or call us on +61 3 9690 5044