SAS2000 Newsletter Issue 5/2005

Introduction

Welcome to the fortnightly newsletter on SAS2000.

The newsletter gives you information on:

Current Release Information about the current release of SAS2000.

Product Release Details of items that have been included in the last release of SAS2000.

Product Development Information on the areas of SAS2000 that are under development.

Did You Know? Hints and tips on features in SAS2000.

SAS2000 Training Details of the SAS2000 Training courses that are scheduled.

Human Edge Software More information about Human Edge Software.

For More Information Contact details.

Current Release
Top

The current release of SAS2000 is 5.0.938a. If you do not already have release 5.0.938a installed, it is available for download from our website.

Please refer to your organisations internal policies as to the upgrading of SAS2000 at your school.

To download the current release of SAS2000; click on the following link, fill in the details, and click on the SUBMIT button.

http://www.humanedge.biz/sas2000/login.asp

You can get a copy of the Release Notes for SAS2000 version 5.0.938a from our website at:

http://www.humanedge.biz/sas2000/releasenotes.htm

Product Release
Top

In this section of the newsletter we review selected items from the latest release of SAS2000.

DEST Staff Census
A new report to assist schools complete the August Staff Census for the Federal Government has been added.
When the report is generated, it will provide 4 sections:

A grid containing the census total data

Details of anyone who failed validation

Details of anyone included in the census (optional)

Details of anyone excluded from the census (optional)

Refer to the Release notes for version 5.0.938a for details of the setup required for the report.

Bulk Credits

(Victorian

Schools Only)

The option to select the Students that have been flagged as receiving the Victorian Government Education Maintenance Allowance (EMA) has been added to Bulk Credits.
This will make applying the school portion of the EMA to parent accounts easier and quicker.

Trial Balance

Export

The Trial Balance Summary Report can now be exported to a Microsoft Excel spreadsheet. This feature will be useful for visiting school accountants and auditors.

Mailing Labels
The option to print mailing labels directly from SAS2000 has been added.
There are 5 mailing label options:

1. One label per student, addressed to the student.

2. One label per student, addressed to a residential guardian. If the residential guardians do not live at the same address then a label will print for each residential guardian. This feature is very sensitive – 11 Smith St will be considered a different address to 11 Smith Street.

3. One label per student, addressed to the contact marked as "Primary Mailing".
If more than one contact is marked as the Primary Mailing contact for the student, and

they have the same address then one label will print for the student.

they live at different addresses then a label will print for each primary mailing contact. This feature is very sensitive – 11 Smith St will be considered a different address to 11 Smith Street.

If no Primary Mailing contact is selected for the student the words ‘No Primary Mailing flag set’ will print on the label.

4. One label per student, addressed to the family.
This option will print one label per student for sending to the family address.

5. One label per family, addressed to the family.
This option will print only one label per family regardless of the number of students in the family.

The labels print to a label 99.1mm x 38.1 mm, which come in an A4 page with 14 labels to the page. This is our standard label size as it is available from a number of suppliers. Refer to the Release notes for 5.0.938a for details.

Product Development
Top

Certificates
The next release of SAS2000 will include a new certificate report. This will allow you to print certificates for any student awards you have entered in the new awards module.
Certificates print as A4 pages, and include the name of the school, the name of the award, the recipient and the citation. They also include the name of the person who proposed the award, and, optionally, the principal's name as well.
As the school name is optional, you might also choose to design and print your own full-colour certificate, and use SAS2000 to over-print the names and award details!
Alternatively, all of the award details will also be available as an export, so you can format the award exactly as you like.

Did You Know?
Top

When running some reports in SAS2000 a pie chart or bar graph is displayed on the report selection form. This graph can be printed.
Follow the steps in the table below to print the graph.

Step Action

1. Open the report form so the graph is displayed on screen.
Example: Reports > Student > List

2. Select the option you want for the graph.
Example: Graph Type: Pie or Bar.

3. Right click on the graph.
Result: A menu will appear

4. Select Print.
Result: The graph will be sent to the printer.

Please let us know of any reports where a graph would be useful by emailing joe@humanedge.biz with the report details.

SAS2000 and Pay2k Training
Top

SAS2000 and Pay2k training is held in our training room at 427 City Road, South Melbourne.

The following training courses have been scheduled for July and August:

SAS2000 Training

Attendances
The Attendance module records student attendance or absence on a subject, day, time period or date range basis. This course concentrates on the initial setup and daily processing of the student attendances at the school.

Monday, 25 July, 2005 1:30PM - 3:00PM 10 places left

Creditors
The Creditors module allows you to control and manage communication with your Suppliers. The Creditors course focuses on purchase orders, invoicing and eventual payment via EFT or cheque.

Wednesday, 20 July, 2005 9:00AM - 3:30PM 6 places left

Tuesday, 23 August, 2005 9:00AM - 3:30PM 10 places left

Enrolments
The Enrolments course is a refresher course aimed at reminding you of the steps involved in recording new children into your database. The course takes you through the different scenarios of adding a child who already has siblings at the school, and adding children where the family is new to the school.

Wednesday, 24 August, 2005 9:00AM - 12:00PM 10 places left

Financials 1
The Financials 1 course covers the day-to-day financial activities of administration at a school. The course looks at the finances relating to the students attending the school, setting up and generating school fees, receipting fees and sundry items, creating Bank Deposit Slips, assigning Exemptions and Rebates to fees, and producing Statements for the fee payers. The course also briefly looks at keeping a register of the School’s Creditors, creating cheques and recording electronic payments to Creditors, and the Bank Reconciliation process.

Thursday, 4 August, 2005 9:00AM - 3:30PM 8 places left

Financials 2
The Financial 2 course includes a revision of generating school fees and looks at the process to manually bill students starting part way through the year. It also covers establishing and using an Electronic Fund Transfer Schedule for periodic Receipting, processing General Journals, completing the BAS, the setup and use of the Asset Register and an overview of the Creditors module for entering Purchase Orders, Creditor Invoices, and paying creditors individually or as part of a payment run.

Thursday, 28 July, 2005 9:00AM - 3:30PM 6 places left

Tuesday, 16 August, 2005 9:00AM - 3:30PM 8 places left

Period Absences
The Period Absence module records student absences and attendances on a per period basis. You can determine the periods that are most appropriate for your school. e.g. an AM/PM system or a full secondary school period timetable. This course concentrates on the initial setup and daily processing of the student attendances at the school.

Monday, 25 July, 2005 9:00AM - 10:30AM 10 places left

SAS2000 Exporting and Word Mail Merge Introduction
Exporting and Word Mail Merge introduces you to producing letters, labels and forms from SAS Student and Family data using the Mail Merge option within Microsoft Word. This course also looks at the Report Generator and creating your own customised financial reports.

Tuesday, 19 July, 2005 9:00AM - 3:30PM 8 places left

Wednesday, 10 August, 2005 9:00AM - 3:30PM 10 places left

Student Activities
The Student Activities course looks at recording the co-curricular activities that students attend at school. eg, Music lessons, Sports, After School Care. The course covers the initial setup, the assignment of teachers and students to activities, and the optional billing of appropriate activities.

Monday, 25 July, 2005 11:00AM - 12:30PM 10 places left

Students & Families
The Students and Families course concentrates on the navigation of SAS2000 and the family and student data within the database. The course also encompasses the retrieval of student and family information for dealing with enquiries from parents and teachers.

Thursday, 18 August, 2005 9:00AM - 3:30PM 10 places left

Pay2k Training
The Pay2k course covers all the aspects of setting up payroll, the process of running the payroll each pay period, the pay reports, and the Month End procedures and reports.

Wednesday, 17 August, 2005 9:00AM - 12:30PM 10 places left

You can book into these courses by clicking on the course date above; which will take you to the booking form for that course. Alternatively you can book a course through the SAS2000 training course webpage at:

http://www.humanedge.biz/sas2000/sas2000training.asp

Detailed course outlines are also available on this page.

More training course dates will be scheduled as needed.

Human Edge Software
Top

Human Edge Software is Australia's leading supplier of education administration software.

Our product range includes:

SAS2000	A fully featured, school administration and accounting system.
First Class	A powerful timetabling tool with daily extras, personal and web timetables.
Outcomes	An academic assessment management system, with results recording, reporting and analysis via a web interface.
A+	A mobile attendance management system including PDA or intranet-based roll marking.
Pay2k	An easy to use, flexible payroll tool.

For more information on SAS2000 or any of our products, please visit http://www.humanedge.biz or call us on 1300 550 765.

For More Information
Top

Heather McKay
Technical Writer
SAS2000 Support, Implementation & Training Team
Human Edge Software
Phone: 1300 301 931
Fax: 03 9690 2802
Email: sas2000@humanedge.biz

Human Edge adheres to a policy of not sending unsolicited (SPAM) e-mail. You are receiving this e-mail because you are listed as a contact for a product or service that our organisation provides or have requested that this service be activated for you. If you are receiving this message in error or wish to have our records changed please advise us via return e-mail or call us on +61 3 9690 5044