SAS2000 Newsletter Issue 6/2005

Introduction

Welcome to the fortnightly newsletter on SAS2000.

The newsletter gives you information on:

Current Release Information about the current release of SAS2000.

Product Release Details of items that have been included in the recent releases of SAS2000.

Product Development Information on the areas of SAS2000 that are under development.

Advisory Notification of items to be aware of.

Did You Know? Hints and tips on features in SAS2000.

SAS2000 Training Details of the SAS2000 Training courses that are scheduled.

Human Edge Software More information about Human Edge Software.

For More Information Contact details.

Current Release
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The current release of SAS2000 is 5.0.959. If you do not already have release 5.0.959 installed, it is available for download from our website.

Release 5.0.959 is a mandatory upgrade for CEO Victoria Schools. It contains the changes for Student File 5 which is due on the 5 th August 2005.

Please refer to your organisations internal policies as to the upgrading of SAS2000 at your school.

To download the current release of SAS2000; click on the following link, fill in the details, and click on the SUBMIT button.

http://www.humanedge.biz/sas2000/login.asp

You can get a copy of the Release Notes for SAS2000 version 5.0.959 from our website at:

http://www.humanedge.biz/sas2000/releasenotes.htm

Product Release
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In this section of the newsletter we review selected items from the recent releases of SAS2000.

Remittance Slips
The option to include acceptance of American Express and / or Diners Club has been added to the Remittance Slip of the Statements and the Tax Invoices.

Student Medical Report

To assist Teachers recognising unfamiliar students an option to print the Students Photo has been added to this report.
This report now includes an option to group the reports by family group to assist with collation and validation, when sending these reports home.
The medical notes now print both the note subject and content giving additional information.

GL Reports Menu

The GL Reports menu has been streamlined due to the increasing range of financial reports available. The menu has been rearranged and grouped into categories, to make locating the reports easier.

BAS Reports for checking the BAS.

Budgets Reports on the Budget.

Cash Flow Reports on Cash Flow.

Chart of Accounts Reports on the Chart of Accounts.

Financial The Trial Balance, Profit and Loss, Income and Expense, and Balance Sheet reports.

GL Accounts Reports specific to the General Ledger.

Other Contains a mixture of reports, including Batch Posting, Recurring Transactions, General Journals and Salary Reconciliation.

Bank Deposit Slips
The cheque number (if entered) will now appear on the bank deposit slip, this will make checking the banking easier.

Product Development
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Transfer of Fee Balances

The next major release of SAS2000 (due end of term 3) will include a new feature allowing for fee balances to be transferred between contacts. This will be of use in the case of family break-ups or the death of a parent, to ensure the amounts owed can be easily and accurately transferred.

Advisory
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CEO Victoria Schools

Student File 5 is due on the 5 th August.

Release 5.0.959 is a mandatory upgrade for CEO Victoria Schools. It contains the required changes to Student File 5 which is due on the 5 th August 2005.

The CEO Victoria Census Preparation user guide has been updated with the changes to Student File 5. A copy of the document can be downloaded from our web site at:
http://www.humanedge.biz/sas2000/docs/CEO_Victoria_Census_Preparation.pdf

Did You Know?
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You can have several forms in SAS2000 open and can flip between them using the Windows menu, in the same was as you can flip between multiple word documents in MS Word.
Follow the steps in the table below to see which forms are open in SAS2000 and flip between them.

Step Action

1. Select the WINDOW menu.
Result: The WINDOW menu will be displayed.

2. The bottom section of the WINDOW menu displays the SAS2000 forms that are currently open.

3. To flip to a different form that is open, click on the form name on the WINDOW menu.
Result: This form will be brought to the front.

SAS2000 and Pay2k Training
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SAS2000 and Pay2k training is held in our training room at 427 City Road, South Melbourne.

The following training courses have been scheduled for July and August:

SAS2000 Training

Attendances
The Attendance module records student attendance or absence on a subject, day, time period or date range basis. This course concentrates on the initial setup and daily processing of the student attendances at the school.

To be scheduled

Creditors
The Creditors module allows you to control and manage communication with your Suppliers. The Creditors course focuses on purchase orders, invoicing and eventual payment via EFT or cheque.

Tuesday, 23 August, 2005 9:00AM - 3:30PM 10 places left

Enrolments
The Enrolments course is a refresher course aimed at reminding you of the steps involved in recording new children into your database. The course takes you through the different scenarios of adding a child who already has siblings at the school, and adding children where the family is new to the school.

Wednesday, 24 August, 2005 9:00AM - 12:00PM 10 places left

Financials 1
The Financials 1 course covers the day-to-day financial activities of administration at a school. The course looks at the finances relating to the students attending the school, setting up and generating school fees, receipting fees and sundry items, creating Bank Deposit Slips, assigning Exemptions and Rebates to fees, and producing Statements for the fee payers. The course also briefly looks at keeping a register of the School's Creditors, creating cheques and recording electronic payments to Creditors, and the Bank Reconciliation process.

Thursday, 4 August, 2005 9:00AM - 3:30PM 8 places left

Financials 2
The Financial 2 course includes a revision of generating school fees and looks at the process to manually bill students starting part way through the year. It also covers establishing and using an Electronic Fund Transfer Schedule for periodic Receipting, processing General Journals, completing the BAS, the setup and use of the Asset Register and an overview of the Creditors module for entering Purchase Orders, Creditor Invoices, and paying creditors individually or as part of a payment run.

Tuesday, 16 August, 2005 9:00AM - 3:30PM 8 places left

Period Absences
The Period Absence module records student absences and attendances on a per period basis. You can determine the periods that are most appropriate for your school. e.g. an AM/PM system or a full secondary school period timetable. This course concentrates on the initial setup and daily processing of the student attendances at the school.

To be scheduled

SAS2000 Exporting and Word Mail Merge Introduction
Exporting and Word Mail Merge introduces you to producing letters, labels and forms from SAS Student and Family data using the Mail Merge option within Microsoft Word. This course also looks at the Report Generator and creating your own customised financial reports.

Wednesday, 10 August, 2005 9:00AM - 3:30PM 10 places left

Student Activities
The Student Activities course looks at recording the co-curricular activities that students attend at school. eg, Music lessons, Sports, After School Care. The course covers the initial setup, the assignment of teachers and students to activities, and the optional billing of appropriate activities.

To be scheduled

Students & Families
The Students and Families course concentrates on the navigation of SAS2000 and the family and student data within the database. The course also encompasses the retrieval of student and family information for dealing with enquiries from parents and teachers.

Thursday, 18 August, 2005 9:00AM - 3:30PM 10 places left

Pay2k Training
The Pay2k course covers all the aspects of setting up payroll, the process of running the payroll each pay period, the pay reports, and the Month End procedures and reports.

Wednesday, 17 August, 2005 9:00AM - 12:30PM 10 places left

You can book into these courses by clicking on the course date above; which will take you to the booking form for that course. Alternatively you can book a course through the SAS2000 training course webpage at:

http://www.humanedge.biz/sas2000/sas2000training.asp

Detailed course outlines are also available on this page.

More training course dates will be scheduled as needed.

Human Edge Software
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Human Edge Software is Australia's leading supplier of education administration software.

Our product range includes:

SAS2000	A fully featured, school administration and accounting system.
First Class	A powerful timetabling tool with daily extras, personal and web timetables.
Outcomes	An academic assessment management system, with results recording, reporting and analysis via a web interface.
A+	A mobile attendance management system including PDA or intranet-based roll marking.
Pay2k	An easy to use, flexible payroll tool.

For more information on SAS2000 or any of our products, please visit http://www.humanedge.biz or call us on 1300 550 765.

For More Information
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Heather McKay
Technical Writer
SAS2000 Support, Implementation & Training Team
Human Edge Software
Phone: 1300 301 931
Fax: 03 9690 2802
Email: sas2000@humanedge.biz

Human Edge adheres to a policy of not sending unsolicited (SPAM) e-mail. You are receiving this e-mail because you are listed as a contact for a product or service that our organisation provides or have requested that this service be activated for you. If you are receiving this message in error or wish to have our records changed please advise us via return e-mail or call us on +61 3 9690 5044