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427 City Road
South Melbourne VIC 3205

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P: 1300 301 931

First Class Attendance assists schools and academic administrators in their daily tasks by providing a user friendly and easy to integrate solution that brings together the information from both the internal and external sources to the school at the click of the mouse.

Contact us or call 1300 301 931 to discuss your school's Attendance & Welfare requirements.

Period by Period

"Today, with A+, schools can easily and quickly capture student attendance and absence information directly from and into their First Class timetable".

 

Background
Recording of student absences from classes has always been a difficult task for secondary schools. Students come and go in a number of rooms during the day. The challenge is how to record accurately, quickly and often, without impeding the teaching curriculum.

Several methods for roll marking have been developed over the years. Examples are student bar-coded tags or bar-coded forms, paper based rolls and even computers within the classroom. While these systems offer some degree of success they are usually labour intensive and data is rarely up-to-date. The major flaw in all these systems is the absence of an integrated solution. And, as the basic organisational unit is the school timetable, interfaces were always complex and awkward. Solutions that also created their own problems! Not to mention the expense!

The challenge
Create a simple and effective integrated solution that can be used throughout the school with a choice and variety of input methods, use the existing school timetable and have a central database.


Our solution

A+ is the companion product for your First Class timetable software.

Using the latest mobile device technology or a browser, schools can quickly and easily record student absences and attendances directly from and into the latest daily school timetable.


A+ automatically synchronises with the school timetable for the day. This is done with a PDA in real-time mode using wireless connections or update mode when the PDA is returned to a cradle. Alternatively, rolls can be marked using the classroom PC/laptop.


Teachers mark any absences or late arrivals in their classroom. The results are then delivered back to First Class for instant recording and reporting. Any alterations can be done at this stage.


Late passes can be issued by a thermal printer at the front office. Within a few seconds, a late pass including all the school details and the student photo can be produced, updating the roll at the same time.

Any absences recorded prior to the day's classes are available to the teacher to assist in the roll marking. Optimised routes for "monitors" to deliver shared PDAs speed up the process, on average one class per minute.


Solution benefits
A+ is a totally integrated module within First Class that provides a solution for recording absences, attendances and alerts. Rolls can be marked using PCs, Laptops, PDAs (including wireless), hardcopy or a combination of all three. Alternatively, parents can be notified by email, SMS or form letter of their child’s absence.


Late passes can be issued by a thermal printer located at the front of the office. Within a few seconds a late pass, including all the school details and the student photo can be produced updating the roll at the same time.


Entering data in A+
Student absences can be either recorded directly in your First Class timetabling software or entered via a

PDA, PC or laptop.


EXAMPLE: Click on the picture below to see how can you identify a teacher's unmarked classes.


  • Go directly into roll marking. Class can be selected by choosing a teacher and a period.
  • View a day's timetable for a teacher and optionally mark the roll for a class.
  • View a student's timetable and absences for a day.
  • View all classes for a period sorted by teacher and optionally mark a class.
  • Summary of today's data. Statistics and useful information
  • Options to set-up and configure A+
  • Synchronise data between the PDA and First Class
  • About screen
  • Start a route so a student can take a PDA between classes to be marked.

Even more benefits

A+ can produce a variety of reports including:


  • Absence activity - Reports that can be accessed daily by the year level coordinators and administrators
  • Student attendance and alerts - Provides summaries for blocked classes and student attendance trends sorted by form, date, subject and period. The software can also produce a list of students who exceed a predetermined number of unapproved absences in each subject.
  • Student attendance rate - Provides percentage based reports by year level, form or specific subject.
  • Unmarked classes - Report that identifies teachers who have NOT marked the roll.
  • Coordinator alerts - These reports cover consecutive or random absences or lateness.
  • Student absence reason grid - Allows any member of staff to access accurate student attendance totals (in periods).
  • Reason summary - Provide tallies for attendance reasons as marked by staff during the year.
  • Student attendance summary - Individual student reports, displaying attendance data for each subject.
  • CASES absence - Two reports mandated by the Victorian Government Department of Education.

Parents can be notified about the student absences by:

  • Explanation letter - Year level and attendance coordinators can easily access and organise explanation letters to be sent to parents for approval.
  • SMS messaging - Schools can now send SMS messages to parents and students.
  • Email - Emails can also be sent to parents and students informing them of the student absences.
  • Cases Export - Cases Export feature provides schools with the opportunity to export attendance data directly into Cases.